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Our Policy
It
is the policy and practice of
Chalre
Associates to comply with the
National Privacy Principles set out in the Privacy Amendment
(Private Sector) Act 2000, as required by Australian federal law.
In addition, we substantially adhere to the
Personal Information Protection and Electronic Documents Act of Canada. Apart from our
legal and ethical commitment to compliance with the law, we value
and respect our professional relationships with our clients,
staff, candidates and other individuals with whom we deal and we
respect their right to privacy. We set out below how we comply to
an extent possible to international privacy principles.
Collection
Chalre Associates collects holds the following types of personal
information, purely for the purpose of best serving the needs of
its clients, candidates, principals, staff and other persons to
whom it has a commitment:
-
Information of
many types about individual clients generally as given to us by
those clients, collected in the course of acting for them;
-
Information of
many types about candidates or employees or other individuals
with whom we and our clients deal, collected from candidates,
employees or prospective employees, their referees or our
clients. Candidate and employee information includes, but is not
restricted to -
-
information
given to us directly by the candidate or employee
-
information
obtained as a result of enquiries from former employers, work
colleagues, professional associations or registration bodies
-
the results
of competency or medical testing
-
performance
feedback
-
any
complaint we may receive from or about a candidate or employee
in the workplace
-
information
about any workplace accident
-
information
received in respect of registration or professional
disciplinary actions, litigation in which a candidate or
employee may be involved, insurance investigations or any
criminal matters pertaining to a candidate or employee.
-
information
about roles, means of communication with and personal attributes
of officers, employees and other representatives of corporations
with whom Chalre Associates or its clients deal, collected
incidentally in the course of dealing with those corporations;
-
information or
opinion about character, capabilities, performance and other
attributes of potential employees and potential and actual
contractors and tax identifiers, bank account details and
insurance information about contractors, collected in the course
of recruitment of employees or selection or engagement of and
dealing with contractors;
-
information
disclosed by personal users of Chalre Associates's information
technology systems (which are typical systems which store data),
collected in the ordinary course of the use of such systems.
If
Chalre Associates receives, although it has not sought, personal
information about individuals from them or from other persons, it
only retains it in a record if it is necessary for Chalre
Associates's functions or activities and if it can comply with
federal privacy law in relation to it.
Use and disclosure
Information type 2 in respect of candidates or employees is
disclosed in relation to -
-
actual or
possible work placements
-
performance
appraisals
-
our assessment
of ongoing performance and prospects
-
any test or
assessment (including medical tests and assessments) that
candidates may be required to undergo
-
our
identification of training needs
-
any workplace
rehabilitation
-
our management
of any complaint, investigation or inquiry in which a candidate
or employee is involved
-
any insurance
claim or proposal that requires disclosure of personal or
sensitive information.
In
general, Chalre Associates only uses the information it collects
as required for its internal professional or business needs, which
include meeting its statutory and contractual obligations,
assessing a person's compliance with law, firm policy and
contracts, making payments and of course communicating with the
individual concerned. We only disclose the information in
accordance with clients' and candidates' requirements, as required
by law, or in some cases to contractors or advisers (such as
external photocopying or IT contractors) in the course of the
performance of their duties, but subject to equivalent privacy
commitments. It is conceivable in an extreme situation that
information could be disclosed if it is both important for the
individual and is permissible under federal privacy law (e.g. a
health or safety threat).
Data quality and data security
Information types 1, 2, 3 and 4 are held predominantly in
electronic records (some in hard copy) and information type 5 is
held electronically, in data storage systems which permit lawful
access by only those Chalre Associates principals, employees and
contractors who need access to perform their functions. It is
destroyed when it is no longer useful or it is unreliable and
cannot be corrected. Hard copy materials are secured in locked
filing cabinets. Every effort is made to ensure information is
accurate, complete and up to date.
Openness
By
this Policy, we commit to the requirements of federal privacy laws
in relation to the information we hold, the purposes for which it
is used and how we collect, hold and disclose that information.
Access and correction
Personal information is not used or disclosed unless, relying on
its internal practices, Chalre Associates is confident that it is
accurate, complete and current. Individuals can assist us to
maintain accurate records by notifying us of any change in their
personal details.
Chalre Associates will allow an individual access to personal
information about himself or herself, except to the extent that it
is entitled to deny access under federal privacy law. It will
correct any such information which the individual establishes is
not accurate, complete or up-to-date.
Identifiers
We
do not use any identifiers for personal information other than the
name and contact details of the person or organization to which
the information applies.
Anonymity
Where it is lawful and practicable, individuals have the option of
not identifying themselves when making general enquiries.
Transborder data flows
It
is understood that Chalre Associates is an international
recruitment organization that handles requirements for global
organizations as the ordinary course of it professional practice.
Your personal details are not shared with potential employers
without your permission. However, your personal information may
be shared with organizations with which we have a close working
relationship and who adhere to international privacy policy
guidelines.
Sensitive information
Sensitive information is only collected and stored with the
permission of the person or organization to which that information
relates. Sensitive information is only sought insofar as it is
required for the recruitment process.
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