Planning the Position - Creating the Job Description - Executive Search Headhunter

The Principals of Chalre Associates are well known and respected within the business community. Below are some examples of Public Addresses delivered by them at major events throughout the Asia Pacific region.

The Chairman of Chalre Associates, Richard Mills, presented at the most recent Leading HR Summit in Singapore. The event was organized by the Singapore Human Resources Institute (SHRI) - the region's largest HR industry association. Richard was asked to provide attendees with a detailed overview of the burgeoning field of HR Outsourcing.

To review Richard's in-depth

presentation, click the icon below.

EXECUTIVE COMPENSATION & BENEFITS EXPO

The Chairman of Chalre Associates, Richard Mills, was the Keynote Speaker of the most recent Executive Compensation & Benefits EXPO. Held at the Grand Hyatt Hotel in Singapore, the 2-day annual event is of interest to regional business leaders. Other featured presenters included Asia Pacific leaders from companies including Mercer, Gallup and HayGroup. Richard provided his views on the near term economic outlook for the SE Asia region and its impact on career progress for senior managers.

Download Richard's detailed presentation by clicking the icon below. (The event brochure is also available here.)

RECRUITING SENIOR MANAGERS IN SE ASIA

The Chairman of Chalre Associates, Richard Mills, presented recently for the American Chamber of Commerce on the challenges of acquiring and developing senior managers in South-East Asia. The presentation covers global trends to more specific information relevant to fast growing sectors like Business Process Outsourcing. Richard's personal comments have been added on most slides.

To review Richard's in-depth

presentation, click the icon below.

The Executive Basics of HR Outsourcing

The Chairman of Chalre Associates, Richard Mills, was the Keynote Speaker of this year's Regional HR Shared Services & BPO Conference. Held in Singapore, the event is the largest in Asia for the booming sector. To learn about the state of offshore outsourcing in Asia, view Richard's detailed presentation by clicking below.

To review Richard's in-depth

presentation, click the icon below. (The event brochure is located here.)

The Chairman of Chalre Associates, Richard Mills, delivered the Keynote Address of Successful Shared Services. The event was a region-wide conference held in Singapore. Richard's presentation provided a broad overview of Shared Services as it relates to multinational companies and regional managers. The event featured Outsourcing Leaders from Reuters, Johnson & Johnson, Convergys and others.

To review Richard's in-depth

presentation, click the icon below. (The event brochure is located here.)

The Chairman of Chalre Associates, Richard Mills, provided his insights on Retention and Succession Management to business leaders in the booming city of Kuala Lumpur in Malaysia.

Richard Mills, Chalre Associates Chairman, was a featured speaker of this event, one of the largest IT/BPO related conferences in Asia.

He delivered a highly motivational presentation to describe the monumental opportunity that exists in the Business Process Outsourcing (BPO) sector.

The most revealing information to come from the conference was the tremendous quality ratings being achieved by young Filipinos. Citigroup, HSBC, GXS, Siemens and others reported world beating performance rankings from their Philippine facilities.

Richard Mills, Chairman of Chalre Associates, was asked to address the annual convention of the Semiconductor & Electronics industry association (SEIPI) in 2006. The sector is the largest in Philippines accounting for 70% of the nation's export earnings and 34% of GDP.

Richard's presentation discussed the future outlook for Philippines and the specific impact of the booming Business Process Outsourcing industry. He provided an optimistic view of the economic situation over the next couple years.

To review Richard's in-depth presentation, Click Here.

Business Processing Association of the Philippines (BPA/P) organization is the main umbrella association for the Philippines IT-enabled services/BPO industry. It is the second largest such association in Asia.

Richard Mills, Chairman of Chalre Associates, was asked to address BPA/P to provide his insight on the fast moving sector in the country.

He spoke along with Beth Lui, Country Managing Director of Accenture, whose company employs 7000 people in Philippines. Richard's presentation was titled: “Philippines as an Outsource Destination - What CEO's Really Think”.

To review Richard's in-depth presentation and to learn more about the current views of Senior Decision Makers in the BPO Sector in Asia, Click Here.

C o n t a c t U s

+ 632 822 4129

leaders@chalre.com

Planning the Position: Creating a Job Description

Creating a Useable Position Description

Planning the Position:

Creating the Job Description



There is always a strong return on investment for carefully thinking through the requirements of a position in a methodical manner. Successful organizations declare that much more time is spent planning and envisioning their positions, and the people to put in them, than on executing the search.

The 10/90 rule is sometimes cited such that 90% of the time required to fill the position should be used for planning versus only 10% in execution. While this may seem extreme, the point is that the clearer and more vivid the position description, the greater the chance that suitable candidates can be recognized when they are put in front of those involved in the sourcing, interviewing and assessment processes.

When hiring for junior positions, some organizations recruit solely on attitude and personality believing that everything else can be learned. That may be fine when the stakes are low but management level positions require specific experience, technical skills, actionable relationships and much more than just a pleasing personality.



The Position Description:

Step 1:
Results Expected

The first step to creating a Job Description is to list all of the business results expected from the position. These outputs are what we are purchasing as hiring managers just as if we were buying a basket of them in a marketplace.

Focus on what the position will deliver to your organization rather than just the activities and be clear about the quality and quantity of each desired. Think carefully about which of these deliverables are absolute requirements and which are strongly preferred but not essential.

Separate the required from the preferred with suitable titles and both lists together should not be more than a page in length. Each list is then ordered by priority under section titles such as Position Responsibilities�, Basic Functions� or something similar.

Step 2:
Competencies Required

Second, list all of the specific skills and experience required to get the business outputs specified above. Years of experience, people managed and sales revenues obtained are examples. Along with these are commonly desired attributes such as trustworthiness, hard-working, a positive mind-set, discipline, enthusiasm, open-mindedness, intelligence, career motivated and nice.

Create this itemized list by visualizing in your mind exactly what abilities, experience, talent and training/education candidates will need to achieve their targets.



Again separate this list into qualities that are required and those that are preferred but not essential and organize all of them in order of priority. The title of this section should be Experience & Skills�, Abilities & Background� or something similar and should be less than one and a half pages.

Step 3:
Activities of the Position

Next, the hiring manager should visualize in his mind what the person will be doing on a daily, weekly and monthly basis to produce the required deliverables and write a clear description.




The result of the above 3 steps should be the basic layout of a usable job description that can be pasted into your organization's standard template.



This analytical process is critical to building clear pictures of what the ideal person will look like in the minds of everyone involved in the search process. The position description should be created before individual candidates are considered. Because senior candidates are typically highly charming and strong-willed people, they can interject themselves into the minds of hiring managers unless the position requirements are set forth ahead of time.

The Lois Lane Syndrome

Be honest with yourself that a single person can do all that you think is required. Sometimes different hiring managers involved in a process will have opposing views of what are absolute requirements. For instance, a world-class sales manager who is also meticulous about contractual details might be too much to ask for in one person, as is a Chief Fraud Manager with a gregarious personality.

In many instances, expectations have to be mitigated or more than one person hired to do all that is required. Supermen who can do it all are difficult to source in the real world.

Hiring Leaders

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by employing its dominant people.

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New sections are being added so check back regularly.

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Executive Search & Management Consulting:

Chalre Associates provides its Executive Search and Recruiting services throughout the emerging countries of the Asia Pacific region with specific focus on Philippines, Singapore, Malaysia, Indonesia, Vietnam, Cambodia, Laos. We are proactive and well known in our sectors of focus.  Regional Managers use us to help bridge the gap between local environments and the world-class requirements of multinational corporations.

C o n t a c t   U s

+ 632 822 4129       leaders@chalre.com

Asia CEO Forum

Asia CEO Forum presented by PLDT ALPHA Enterprise is the largest regular business event in Philippines and considered one of the most important in the Southeast Asia region. The forum serves as a hub for the spreading of ideas that help executive managers overseeing enterprises across the Asia Pacific region.

Attendees are both expatriate and Asian management personnel overseeing multinational and regional organizations. Held in Philippines, presenters are leaders in their industries and engaged in momentous pursuits of significance to the entire region.

Asia CEO Forum is operated as a CSR (Corporate Social Responsibility) activity of Chalre Associates, one of Southeast Asia's most prominent senior management executive search firms, to promote Philippines as a premier business destination in the Asia region.

Click Here to go to Asia CEO Forum now!

Asia CEO Awards

Asia CEO Awards presented by Aseana City represents the grandest alliance of local and international business people ever created to promote Philippines on the world stage. As one of the largest events of its kind in the Asia Pacific region, it is considered a must-attend occasion for business leaders active in Southeast Asia.

The star-studded Board of Judges of Asia CEO Awards give away 10 awards to many of the most accomplished leadership teams and individuals currently operating in Philippines and the region. The awards recognize extraordinary leaders who have demonstrated outstanding achievement for their organizations and contributions to others.

As one of the fastest growing nations on the planet, the world's business leaders have their eyes on Philippines like never before. The annual gala was established as a natural outgrowth of Asia CEO Forum, the largest regular networking event for the business community in Philippines.

Click Here to go to Asia CEO Awards now!

SPECIAL DOWNLOADS:

Media organizations throughout the world call upon the Principals of Chalre Associates for thought leadership. Below are some examples of published material written by our consultants or international journalists who refer to them. For a complete list of published work, Click Here.

Getting Ready For The Deluge: Outsourcing in Philippines

by Chalre Associates senior staff

Download [PDF file, 62KB]

The Economist Intelligence Unit of the Economist magazine asked Chalre Associates' Chairman, Richard Mills, to write a chapter about the Philippine outsourcing sector in its annual Business Guide Book. The material provides a Executive Briefing on the progress and major issues facing this industry that is certainly one of most significant growth stories in the world. more

Asia Pacific Mining Conference 2007 - Report

by Chalre Associates senior staff

Download [PDF file, 28KB]

The 7th Asia Pacific Mining Conference put on by the Asean Federation of Mining Associations was perhaps the largest such event in the region. Richard Mills, Chairman of Chalre Associates gave this report on what was said by the prominent mining people who presented. more

The State of BPO in Philippines: Dan Reyes Speaks

by Chalre Associates senior staff

Download [PDF file, 31KB]

Richard Mills, Chairman of Chalre Associates, interviewed Dan Reyes of Sitel for ComputerWorld (US) recently to get his views on the state of the BPO industry in Philippines. Dan presented US readers with compelling information to support his view that Philippines is currently seen as the "Number 1" option by global companies sending BPO work to offshore destinations.

Dan Reyes is easily one of most experienced Business Process Outsourcing (BPO) managers in the Asia Pacific region and the world. He is head of the extremely successful Philippine operations of Sitel, the world's largest call center organization. Among other things, he is a founder and former president of the Business Processing Association of the Philippines.    more